How To Jumpstart Workplace Productivity

Workplace productivity has less to do with how long an employee is physically at their desk
each day and more to do with other factors: workflow, expectations, company culture, and
engagement to name only a few.

Organizations of all types face the universal challenge of figuring out how to maximize
workplace productivity — without increasing employees’ workloads to the point of burnout,
disengagement, and high turnover rates. Rather, it’s all about figuring out how to engage
employees, give them the tools and information they need to succeed, and reduce
inefficiencies that eat up valuable time. Better productivity can and should be a win-win for the
organization and the individual.

Here are a few suggestions for how to jumpstart workplace productivity.

Set Shared Workflows

Collaboration is a great thing. But any time multiple stakeholders are working together on a
project or deliverable, there’s the potential for things to slip through the cracks. Think about
how easy it is to miss a single email buried within a thread buried within a stuffed inbox. If
people are using different systems to communicate, things aren’t running as smoothly as they
could be.

Companies can everyone on the same page by setting shared workflows, training employees
how to use their features, then transitioning communications over to the agreed-upon tools.
Consider the cost, user experience, and scalability of communication and collaboration
platforms before settling on the best options for your organizational needs.

Bringing Data Directly into Workflows

One way to make these shared workflows even more effective is to bring data analytics directly
into them. This gives people across an organization access to data insights within the programs
and applications they’re already using rather than requiring them to interrupt their workflows
to find the information they need. It also helps people keep track of important metrics within
familiar tools and interfaces rather than having to assemble them hodge-podge from multiple
sources.

As ThoughtSpot outlines, there are a few ways to give employees direct access to embedded
analytics:

– Embed a relational search tool into your company portal, which functions like a search
engine but for stored data.
– Embed charts and graphs into business applications.
– Embed entire dashboards int workflows for in-depth analytics.
– Build a custom portal for data analytics.

Bringing these data analytics capabilities into the tools and processes employees already use
increases the chances that they’ll take advantage of them in decision making — and makes it
faster and more convenient to do so regularly. Instead of having to jump around between
various interfaces and programs every time they have a data-related question, they can access
charts, dashboards and search analytics from where they are in seconds.

Make Every Meeting Count

Many employees will spend a sizeable percentage of their workweeks in meetings. In fact,
about 15 percent of an organization’s collective time goes toward meetings. And this figure has
been rising year-over-year for the last decade.

Some meetings are necessary and effective, of course. But unproductive meetings are a drain
on morale and employee productivity; you can actually put a price on the resources wasted
during these ineffective sessions.

Evaluate your organization’s approach to holding meetings with these guidelines in mind:
– Hold meetings only when necessary rather than because it’s on the calendar
– Keep meetings short, sweet, and to-the-point when they do occur
– Send an agenda ahead of the meeting so everyone is on the same page
– Have someone moderate the meeting’s pace and structure
– Send out important takeaways and action items immediately after the meeting

Invest in Employee Development

When employees are able to continue developing skills and training, productivity gets a boost.
Skills gaps — or the gulf between the skills businesses want and need and the skills their
employees have — can seriously stall or halt progress. This is why it’s in every organization’s
best interest to proactively facilitate development opportunities for its workforce.
Jumpstarting workplace productivity is primarily a matter of giving employees the tools,
information, and skills they need to thrive.



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